Property Management, Perfectly Automated.
RenTracX is the comprehensive, IFRS-compliant platform engineered to streamline your entire rental workflow. From complex municipal utility splitting to automated agent commissions, we handle the math so you can handle the business.
Powerful Capabilities
Everything you need to scale
A robust suite of financial and operational tools built specifically for the South African property market.
Automated Billing & Arrears
Zero-touch monthly rental generation with dynamic cron jobs. Automatically calculates daily compound interest on overdue accounts and queues PDF statements directly to tenants.
Advanced Municipal Splits
Upload bulk municipal bills and automatically split costs across occupied units. Supports individual sub-meters, equal division, occupant-based splits, and landlord deductions.
Agent Commissions
Automatically separate agent commissions into a secure holding ledger as rent is paid. Agents can request payouts directly from their portal, complete with auto-generated PDF tax invoices.
Contractor & Maintenance Hub
Tenants log tickets directly from their portal. Assign verified contractors who can communicate, upload before/after photos, and submit digital invoices for payment directly on the ticket.
Bulk Email Engine
Communicate efficiently. Filter and send bulk emails to all tenants, specific properties, or designated meter readers. Background queuing ensures large batches send flawlessly without timing out.
Financial Reporting
Generate IFRS-compliant Profit & Loss statements, Rent Rolls, Aged Arrears summaries, and detailed Landlord Statements. Export pixel-perfect PDFs customized with your agency's branding.
Four Dedicated Portals
A unified ecosystem connecting everyone involved.
Administrator
- Full financial oversight
- Property & unit configuration
- Approve payouts & expenses
- Manage all user accounts
Agent
- Portfolio management
- Commission tracking
- Manual invoice creation
- Oversee tenant tickets
Tenant
- Live statement viewing
- Submit meter readings
- Log maintenance tickets
- Access lease documents
Contractor
- Receive assigned jobs
- Upload job site photos
- Submit digital invoices
- Track payment approvals